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Project GTO Publishing (referred to as “Organiser”) is organising and managing the Event to host self-driving expeditions using Volkswagen vehicles (referred to as "Experience / Event") and associated activities, operating on a turnkey basis. Volkswagen Passenger Cars, a division of Skoda Auto Volkswagen India Private Limited (referred to as “VW”) is only a facilitator for this Experience.
The below mentioned terms and conditions govern the relationship between you, the participant in the Experience, referred to as “Guest” or “you””, Organiser and VW. By registering for the Experience and making a payment of the agreed amount (referred to as “entry fee”) to the Organiser, you agree to be bound by these Terms and Conditions:
Organiser handles bookings related to Experience but doesn't act as an agent for any party. The Organiser collaborates with independent third parties like tour operators, hotel companies, transportation companies, and ground operators for supplying goods and services (referred to as “third party suppliers”) to Guest. These third-party suppliers aren't employed by or affiliated with Organiser or VW. Therefore, each Guest acknowledges that Organiser and VW doesn't manage, control, or supervise the goods or services provided by these third-party suppliers and isn't liable for any acts or omissions, including negligence, on their part. Guest accept that Organiser and VW isn't responsible for any injury, loss, damage, delay, or death, or property loss or damage caused by these third-party suppliers. Guest are subject to the terms and conditions set by these third-party suppliers.
Similarly, Guest understand that VW is not involved in organizing Experience and doesn't manage, control, or supervise the Organiser or third-party suppliers. VW is not liable for any acts or omissions, including negligence, on the part of the Organiser or third parties, or for any deficiency in the Experience or defects in the goods/services provided. By participating in Experience and utilizing the goods/services of third parties, each Guest agrees that VW shall not be held liable for any injury, loss, damage, delay, or death, or property loss or damage caused by the Organizer or any third-party suppliers.
Organiser have diligently selected the best available hotels for the comfort and convenience of the Guest, prioritizing the itinerary and based on thorough internal assessment.
Guest has voluntarily participated in the Event at its sole discretion. While the Organiser strive to ensure the provision of services by the hotel, they act as intermediaries between the Guest and the hotel. The Organiser do not assume responsibility for any inadequacy, deficiency, or negligence in the services provided by the hotel. Complaints regarding hotel services should be directly addressed to the hotel management; the Organiser do not entertain such grievances.
Guest are responsible for any damage caused to the hotel property due to their actions, whether deliberate or negligent, in accordance with the hotel's policy. The extent and cost of the damage will be determined by the hotel management, and the Organiser will not intervene in this process.
The menu for all meals will be pre-determined according to the package.
The Organiser / hotel may change the menu without prior notice if circumstances require. Guest who do not avail themselves of offered meals for any reason cannot claim reimbursement for the meals paid by themselves or towards unused meals.
The Organiser retain the right to cancel Experience for any reasons. In such instances, Guest will be promptly notified at least one week before the scheduled start, and any payments made towards the Experience will be reimbursed within 14 working days from the date of cancellation of Event. The Organiser shall not be held liable for any expenses incurred by Guest in preparation for the Experience or for any other travel arrangements made by them.
In the event of itinerary changes beyond the Organiser's control following the commencement of the Experience, Guest will be informed accordingly. Such alterations will be made with consideration for Guest convenience, safety, and comfort. The Organiser disclaim any responsibility for any subsequent losses incurred by Guest due to such changes.
Organiser shall not be liable for delays, alterations in the itinerary, or incurred expenses, whether directly or indirectly, due to natural occurrences, accidents, mechanical failures, adverse weather conditions, illness, political disturbances, local regulations, traffic congestion, medical emergencies, or unforeseen incidents. They reserve the right to claim additional expenses arising from delays or itinerary alterations, regardless of the cause.
Furthermore, the Organiser reserve the right to amend, alter, vary, or withdraw any advertised departure or excursion, change the order of visitation, or substitute a hotel without prior notice if deemed necessary.
If a Guest misses any scheduled activity due to their own acts or omissions, then Organiser shall not be obligated to refund any payment for said activity.
Guest must adhere strictly to the prescribed timetable for the completion of Experience within the designated schedule. Any missed sightseeing schedules due to Guest delays or other reasons will not be refunded under any circumstances.
A Volkswagen Vehicle ("Vehicle") owned by VW, shall be made available to the Guest for self-drive during the Experience on complimentary basis. VW maintains ownership of the Vehicle, and Guest must not engage in any activities conflicting with VW's ownership rights or interests.
The Vehicle is not intended for hire, purchase, or reward. This document does not constitute a hire-purchase agreement, rental agreement, agreement for hire, reward, or any other arrangement implying financial gain for VW or Organiser from Guest use of the Vehicles. The agreed amount payable by Guest is only towards the food and lodging expenses incurred during the Event. However, the vehicle is provided for driving on complimentary basis for Experience purpose. The payment shall be made directly to Organiser by Guest and VW plays no role with respect to payment obligations between the Guest and the Organiser.
Guest has to make their own arrangements for their travel including all other cost till the start of the Experience and after the end of the Experience. Organiser reserves the right to make changes to the itinerary for reasons they deem appropriate, without prior permission or notice to Guest. In the event of such changes, Guest will be promptly informed before the commencement of the Experience. The Organiser shall not be held responsible for any expenses incurred by Guest in preparation for the Experience or for any other travel arrangements made by them.
Guest are required to adhere to the itinerary and route instructions provided by the Experience coordinator while using the Vehicle.
Guest must ensure that he/she possesses a valid driving license for passenger vehicle category, and the same is not expired, suspended or cancelled and not subject to official driving ban by Government Authorities and has at least one year of driving experience, to operate the Vehicle during the Experience. The original driving license along with Government identity proof in originals must be carried and presented before the Experience begin.
The Vehicle must be driven in a safe and responsible manner at all times, complying with all relevant road traffic laws and regulations, including but not limited to the Motor Vehicle Act 1988 and Central Motor Vehicle Rules 1989. This includes ensuring that no one drives under the influence of alcohol or drugs.
Guest and their fellow passengers must wear seat belts at all times while the Vehicle is in motion and keep all windows closed. They are required to obey traffic rules at all-time including speed limit rules as signified during the Experience.
Guest must adhere to the mask-wearing regulations mandated by the central and relevant state governments, if any.
Smoking is prohibited inside the Vehicle for Guest and their fellow passengers.
Active safety features of the Vehicle must not be disengaged by the Guest.
Guest agree to the recording of driving conditions when the Vehicle is equipped with a dash cam. This information may be disclosed to third parties as necessary to resolve accidents or other issues involving the Vehicle. Dash cam recordings will be saved for a certain period and then deleted.
When the Vehicle is left unattended, Guest must ensure it is securely locked, with keys removed, alarm activated, parked at safe place, and all reasonable precautions taken to prevent theft or damage.
Guest are responsible for paying fines, charges, penalties and all civil and criminal liabilities resulting from offenses related to the use of the Vehicle. VW and Organiser may, in exceptional circumstances, make payment to avoid escalation and penalties resulting from late payment, but Guest remain fully responsible for reimbursing these amounts to Organiser or VW, as the case may be.
Guest are liable for any loss or damage to the Vehicle resulting from misuse. Any costs not covered by insurance are payable by the Guest.
The insurance cover may be invalidated if the Vehicle is intentionally damaged or lost, misused, or neglected while in the Guest's possession. In such instances, Guest shall indemnify VW and Organiser for any costs, losses, or expenses incurred.
In the event of a breakdown of the Vehicle during the Experience that cannot be repaired, the Organiser will arrange transportation for Guest to continue with the Experience. However, they are not obligated to provide an alternate vehicle, and no refunds for the remaining Experience will be provided.
These conditions apply to every Guest who books the package for the Experience with the Organiser.
Organisers and VW are fully authorized to issue directives. Guest must strictly adhere to all instructions to ensure their safety and the safety of others, and to prevent any damage to property. Any deviation from the instructions may pose potential dangers, and the Guest responsible for such disobedience will be held liable for any resulting loss, injury, or damage to other Guest. Breaches may result in expulsion from the Experience.
Guest are prohibited from consuming alcohol during the Experience and from driving under the influence of alcohol, drugs, or any other substances impairing their ability to drive. Organiser and VW has the authority to take necessary actions in the event of a Guest violating any rules.
Guest must adhere to all hygiene, sanitization, and social distancing protocols mandated by applicable laws and specified by central and relevant state governments during the Experience. Organiser and VW has the authority to take necessary actions in the event of a Guest violating any rules.
Guest must follow the package itinerary. No refund will be provided if a Guest fails to join the group at the scheduled start time of the Experience, arrives late, or departs before the conclusion of the Experience. It is the Guest's responsibility to reach the designated starting point of the Experience and register with the Organiser's representative at the appointed time.
If a Guest, along with their family, is compelled to discontinue the Experience due to any reason, including illness, death, or loss of travel documents, no refund will be provided for unused services. If a Guest is unable to reach the designated starting point of the Experience due to reasons such as loss of baggage or travel documents, their booking will be considered a "no show," and 100% cancellation charges will apply.
The Organiser reserve the right to remove any Guest whose behavior is deemed to disrupt the smooth operation of the Experience or adversely affect the safety of other Guest. The Organiser and VW shall not be liable to any Guest expelled under such circumstances.
In case of any accident or damage to the Vehicle while in Guest possession, Guest shall support in taking all reasonable steps to mitigate further damage to the Vehicle in best possible manner. All damages (including damages and losses to any third party), cost, charges, expenses arising out of any accident, damage or use of the Motor Vehicle arising as a result of Guest’s wilful or grossly negligent actions or omissions that are not covered or approved under the insurance of the Vehicle, shall be exclusively borne by Guest; Organiser and VW will not bear any costs, charges, and expenses relating thereto. All such repair bills shall be borne by Guest.
The Experience you've booked entail adventurous activities that can exert significant demands on both individuals and equipment. Driving in challenging terrains or under difficult conditions may induce extreme stress. Factors like sand, dust, cold weather, high humidity, and unfavorable weather conditions may affect you and your personal gear. As a fundamental requirement, these Experience are suitable only for person competent to enter into a contract and above the age of 18 years.
Each Guest should assess their own capabilities and only engage in activities they feel comfortable with. Like any activity involving risks, Guest must decide for themselves the level of risk they are willing to accept. If you are accompanying a minor as their legal guardian, you are responsible for evaluating the risks and making decisions on their behalf.
Guest is obligated to inform the Organiser of any medical conditions (especially diabetes, hypertension, heart disease), medical history (including COVID-19), or prescribed restrictions/allergies that may affect their ability to fully enjoy and participate in the Experience, potentially prejudicing the interests of the group or any member thereof.
In the event of a disclosed medical condition, the Organiser will endeavor to provide basic medical assistance and the available medical supplies and equipment, provided the Guest remains with the group. If necessary, the Organiser may decide to transport the Guest to the nearest appropriate medical facility, using terrestrial or aerial means. The final decision regarding the Guest's medical interests rests with the Organiser. If the Guest refuses to follow the Organiser's decision, they absolve the Organiser of all responsibility, and any expenses incurred will not be refunded. If the Guest's health requires transportation arranged by the Organiser, the Guest will bear the transportation costs. All incurred medical and related transportation costs, except those provided by any accompanying medical team, are the Guest's responsibility, and the Organiser and VW shall not be liable to bear such cost and shall not be liable for any injuries, disabilities, deaths, illnesses, etc.
Despite the above, the Organiser may be unable to provide testing, quarantine, evacuation, or treatment for COVID-19. Guest are required to comply with any local orders or group decisions regarding thermal scanning, testing, quarantine, and sharing information about symptoms with relevant authorities. The Organiser reserve the right to withdraw participation of any Guest showing symptoms of COVID-19, and shall not be liable to provide medical assistance or refunds in such cases.
The Experience cost does not cover insurance premiums, and the Organiser do not provide any insurance policy covering risks. Guest are advised to obtain their own appropriate personal accident/travel/medical insurance coverage, including COVID-19 coverage, at their own expense. All baggage and personal property are at the Guest's risk, and the Organiser cannot be held responsible for safeguarding their belongings.
Guest must adhere to the rules applicable during their stay at hotel properties, as communicated during check-in. Availability of such stays is subject to any restrictions imposed by the Government of India or respective State Governments in light of COVID-19 conditions.
The Organiser and VW are not liable for loss or damages caused to the Guest resulting from circumstances beyond their control (Force Majeure / Acts of God).
The Organiser and VW are not liable for the temporary or permanent loss or damage to baggage or personal effects, including cases of willful negligence by any Guest.
The Organiser or VW are not liable for any death, personal injury, sickness, accident, loss, delay, discomfort, increased expenses, direct or indirect financial loss, loss of contracts or goodwill, theft, or any other form of damage, and the Guest hereby releases them from all present and future claims.
I will not hold Organiser or VW liable for any and all civil, criminal or administrative liability, direct or indirect, for damages to property, persons, (including death and injury) resulting while using vehicle in the Event.
Guest is aware that VW is only the facilitator in the Event and any dispute with Organiser, third party suppliers should be directly taken up with respective party without involving Volkswagen in such disputes.
The Guest unconditionally agrees to indemnify and hold Organiser and VW harmless against any loss, damage, claim, suit, compensation, legal expenses, criminal prosecution, or court order resulting from injury, damage, or loss to life and property of the Guest, their team members, or any third party, arising from negligence or other acts during the Experience. This indemnity applies to the Guest's heirs, executors, and legal representatives.
The parent/guardian signing below agrees to be responsible for their children and their actions, ensuring compliance with obligations including medical conditions for the child.
By signing below, the parent/guardian agrees to these terms and conditions regarding their child’s participation in the Experience.
Children must not be left unattended; parents or guardians are responsible for them at all times.
Charges will be refunded if the Guest's registration is rejected by the Organiser or if the Experience is cancelled by Organiser only in case of medical history found where the Guest is unfit to travel. No refunds will be provided for any other reason. No refund will be provided to Guest for their own travel and personal arrangements made to reach till the starting point of the Experience and for the return.
The Guest may propose a substitute participant to take their place on the Experience if they are not able to join the Experience. It will be the responsibility of the Guest to ensure that the substitute participant has driving license in original and the same is not expired, suspended or cancelled and not subject to official driving ban by Government Authorities and is competent to enter a contract. All terms and conditions stated here shall be applicable to the substitute participant and he / she shall have to agree and abide by the terms of this Experience.
If the Event is cancelled by you, then the following cancellation rules will be applicable:
The Organiser and VW are not liable for damages, deficiencies in service, losses, injuries, expenses, etc., resulting from delays, cancellations, or incidents during the Experience due to circumstances beyond their control, including natural calamities, prohibition orders, medical emergencies, pandemics, accidents, etc. The Organiser are not obligated to resume the Experience after such events.
This declaration and the effects thereof shall be governed by and interpreted in accordance with the laws of India.
Any dispute arising out of or in connection with this declaration shall be referred to and finally resolved by jurisdiction within Mumbai in accordance with the laws of India.
By participating in the Experience, the Guest and his / her family members unconditionally consent to the use of their name, photograph, video, and audio and other personal information for advertising or promotional activities by the Organiser and/or VW without compensation.
Guest hereby consent that personal information and inputs gathered during Event shall be stored, processed at VW and overseas Group Companies and Contract Partners of VW, and shall be transmitted by VW, to VW's Authorized Dealers, for the purpose of all the promotional, marketing and other internal processing.
Guest hereby provides his / her consent for the videography, photography, opinion, and experience sharing during this Event which will involve Guest, the Vehicle, any members accompanying the Guest and posting of the same on social media or any media platform.
During the start of the Event, Guest is required to physically sign an indemnity form before the start of the Experience and shall agree to abide by the same.
The information provided on this website by Project GTO Publishing is for general informational purposes only. By accessing this site or attending our events, you agree to the terms outlined below.
All content, including but not limited to articles, event details, media, and opinions, is provided “as is” and is not intended to constitute legal, financial, medical, or professional advice of any kind. You should not rely on the information on this website as a substitute for professional consultation.
While we strive to ensure that the content on this website is accurate and up to date, we make no guarantees or warranties regarding:
The accuracy, reliability, or completeness of any content
The availability or continuity of website access
The suitability or effectiveness of any information for a particular purpose
We reserve the right to make changes to the content or events at any time without notice.
Under no circumstances shall Project GTO Publishing, its affiliates, partners, sponsors, or contributors be liable for any:
Direct, indirect, incidental, consequential, or special damages
Loss of data, business, or profits
Injuries or damages arising from event participation, content use, or reliance on information from this site
This applies even if we have been advised of the possibility of such damages.
This website may contain links to third-party websites or services. We are not responsible for the content, privacy practices, or accuracy of any third-party sites. Accessing such links is at your own risk.
All logos, trademarks, content, and materials on this site are owned or licensed by Project GTO Publishing unless otherwise stated. Any unauthorised use may violate copyright, trademark, and other laws.
By registering for and attending any of our events, you:
Acknowledge that you do so voluntarily and at your own risk
Agree to follow any safety guidelines and venue rules
Consent to the possible use of your image in photos and videos taken during the event for promotional purposes
This disclaimer shall be governed by the laws of Maharashtra, India. Any disputes arising out of or related to the website or our services shall be resolved under the exclusive jurisdiction of the courts in Pune, Maharashtra, India.
Project GTO Publishing shall not be held liable for any delay, disruption, or cancellation of events or services arising from circumstances beyond our reasonable control, including but not limited to:
Acts of God (e.g., earthquakes, floods, fires)
Natural disasters
Epidemics or pandemics
Acts of terrorism, war, or civil unrest
Government restrictions, lockdowns, or regulatory changes
Strikes, labour disputes, or supplier failure
Power outages or internet disruption
In such cases, Project GTO Publishing reserves the right to modify, postpone, or cancel any event or service without liability or obligation to refund, except where required by law.
By attending our events, submitting content, or participating in online or offline engagements with Project GTO Publishing, you grant us the following:
A non-exclusive, royalty-free, worldwide, and perpetual license to use, reproduce, adapt, publish, and distribute any content you share with us (e.g., testimonials, photographs, videos, reviews, written submissions).
The right to edit, crop, or modify the content for promotional, editorial, or commercial use across:
Social media platforms
Websites and digital publications
Print materials and marketing collateral
Partner or sponsor campaigns related to the event
You retain ownership of your content and may revoke permission at any time in writing for future usage (not retroactively), subject to reasonable processing time.
By entering the venue or participating in any Project GTO Publishing event (in-person or virtual), you acknowledge and agree that:
You may be photographed, filmed, or recorded by our team or authorised third parties.
These images, videos, and audio recordings may be used for promotional, editorial, and commercial purposes including but not limited to:
Event recap videos
Marketing campaigns
Website and social media content
Media releases and partner coverage
You waive any rights to inspect or approve the final content or to receive compensation for its use. If you do not wish to be photographed or recorded, please inform our team on-site or email us in advance at AMGExperience@GTOpublishing.com, and we will make reasonable efforts to accommodate your request.
If you have any questions about this Legal Disclaimer, please contact: events@GTOPublishing.com
Welcome to Project GTO Publishing. We value your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and protect your information when you visit our website, register for our events, or interact with us in any way.
When you sign up for an event, newsletter, or contact us, we may collect personal data such as:
Full name
Email address
Phone number
Company name
Billing or shipping address (if applicable)
When you visit our website, we automatically collect:
IP address
Browser type and version
Device type and operating system
Pages visited and time spent
Cookies and similar tracking technologies
Respond to enquiries and provide customer support
Send event updates, newsletter, or promotional content (with your consent)
Manage event registrations and logistics
Improve our website and user experience
Ensure security and prevent fraud
We do not sell your personal information. We may share data with:
Service providers who assist with email marketing, analytics, or payment processing
Legal authorities if required by law
Event partners, but only with your explicit consent
We use cookies to:
Analyse site traffic and usage patterns
Store preferences and improve performance
Serve relevant ads via third-party platforms (e.g., Meta, Google)
You can control cookie settings via your browser preferences.
You have the right to:
Access, update, or delete your personal information
Opt-out of promotional emails at any time
Request a copy of the data we hold about you
To exercise any of these rights, please contact us at Contact@GTOpublishing.com.
We retain your information only as long as necessary for legitimate business purposes or legal obligations.
Our website may contain links to external websites. We are not responsible for their content or privacy practices.
We implement reasonable security measures to protect your data, but no method is 100% secure.
We may update this Privacy Policy periodically. Changes will be reflected by updating the "Effective Date" and, where appropriate, notifying you via email or on the website.
If you have any questions or concerns about this policy, reach out to us at: events@GTOpublishing.com
Project GTO Publishing LLP
No. 5, Siddarth Terrace, Nagar Road,
Shastrinagar, Yerawada, Pune,
Maharasthra, India - 411006
Volkswagen Passenger Cars, a division of Skoda Auto Volkswagen India Pvt Ltd (“SAVWIPL”) has authorised Project GTO Publishing (“GTO”) to undertake and organise Volkswagen Experience North East ( “VWe North East”), and the related activities. In these terms and conditions, GTO along with their shareholders, sponsors, affiliates, sub-contractors and suppliers and all of their respective officers, directors, employees and agents are collectively referred to as the "Organisers"
The below mentioned terms and conditions govern the relationship between you, the participant in the VWe North East, referred to as “Guest” and the Organisers. By registering for the VWe North East and making a payment of the agreed amount to the Organisers, you agree to be bound by these Terms and Conditions.
Although GTO is making the arrangements for the VWe North East, its responsibility is limited. GTO is involved in the bookings related to the VWe North East but does not act as an agent for any party whatsoever. The limits of its responsibility arise from the fact that it liaises with race tracks and/or suppliers, drivers to supply goods and services to Guests; however, such third parties are not GTO's employees or agents or employers or principals. Accordingly, each Guest agrees that GTO shall not and shall be deemed not to manage, control or supervise the goods or services they supply and shall not be liable for any acts or omissions, including any negligence, gross negligence, or reckless or wilful acts, on the part of such third parties or any other defect in such goods or services. By accepting and utilising the goods and/ or services of said third parties, each Guest agrees that GTO shall not be held liable in any way for any injury, loss, damage, delay, or death or property loss or damage arising from any act or omission of any such third party. Guests will be subject to the terms and conditions, if any, made applicable by such third-party suppliers.
The Organisers have made best efforts to procure the best facilities and keeping the comfort and convenience of the Guests as per the itinerary as priority and they have been selected based on strong internal assessment. While the Organisers will make efforts to ensure the delivery of services that are to be provided by these third parties, the Organisers act as a facilitator for the Guest and SAVWIPL, and shall under no circumstance accept any responsibility for inadequate/deficient/negligent services provided by the third parties. The Organisers shall not accept any complaints from the Guest with respect to services provided by the third parties and that any grievance or complaint shall be directly lodged with the concerned third party and their management.
The Guest shall be liable to make good any damage(s) caused by any act of the Guest (wilful/negligent) to the property of the organisers and third parties in any manner provided by their respective policies. The extent and the amount of the damage so caused will be as determined by the concerned third party. The Organisers shall not intervene in the same in any way.
The Organisers take all reasonable steps at the time of finalising the itinerary for the Guest to ensure that the itinerary is as per the convenience and comfort of the Guest. However, the Organisers reserve all the rights to effect any change in the itinerary due to any reasons that the Organisers may deem fit for effecting such change and that the Organisers shall not be bound to take any prior permission or give prior notice to any Guest before changing the itinerary. In the event of a change in the itinerary, the Organisers will inform the Guest accordingly at the earliest possible time before the start of the VWe North East. The Organisers will not be responsible for expenses incurred by the Guests in preparation for the VWe North East or for any other travel arrangements made by them.
The Organisers can cancel the VWe North East in the event of not reaching the minimum number of participants as stipulated beforehand. In the event of such cancellation, the Organisers will inform the Guest at the earliest possible time and at least one week before the start of the VWe North East and the Guest shall be reimbursed immediately for any payments made against the price of the booked VWe North East. The Organisers will not be responsible for expenses incurred by the Guests in preparation for the VWe North East or for any other travel arrangements made by them.
The Organisers will inform the Guest in the event of any change in the itinerary post start of the VWe North East, which is beyond the control of the Organisers. A change to the itinerary will be made considering all the factors that any prudent person will do from the Guest’s convenience, safety and comfort perspective. The Organisers shall not accept any responsibility and shall not be held responsible in any manner whatsoever for any loss that a Guest might suffer consequent to such a change.
The Organisers shall not be responsible for any delays or alterations in the itinerary or expenses incurred - directly or indirectly - due to natural hazards, accidents, mechanical breakdowns, weather, sickness, landslides, political closures, prohibition orders, local unrest, traffic jams, medical emergency or any untoward incidents. The Organisers reserve the right to claim any additional expenses because of delays or alterations in the itinerary, caused by any reason whatsoever.
In the event the Guest misses out on any activity on the VWe North East due to delay on his part, the Organisers shall not be held liable to refund the money paid for the same or in any other manner whatsoever.
Guests will have to strictly adhere to the prescribed timetable for the day so the VWe North East can be completed within the defined schedule. In case any of the activites are missed due to delays caused by a Guest or for any other reasons, the same shall not be refunded to the Guest under any circumstances.
50% refund if cancelled 30 days before event.
0% if cancelled within 30 days of event
The Organisers, in its sole discretion, reserves the right to terminate the VWe North East entirely and/or to modify, change, alter and/or delete any and all terms, conditions and rules regarding: 1) VWe North East in general; 2) customer participation in the VWe North East; and 3) the nature, level, value, frequency and amount of any individual prizes and awards to be given to any program participants, at any time before and/or during the course of the VWe North East without notice.
Organisers will provide a confirmation e-mail at time of registration which serves as notification that you are scheduled for an upcoming event. We also may send you further information related to the necessary testing/and or safety protocols required to participate in the event(s) for which you registered. Any additional correspondence is a courtesy and does not serve as a confirmation or reminder of your upcoming event.
Cancellation notices received up to 30 days prior will receive a 50% refund. There are no refunds issued for cancellations received within 30 days of your registered event.
By participating in an event, the participant accepts financial responsibility for any vehicle damages incurred, with a liability cap of INR 5,00,000.
Seats issued or bought for an VWe North East event are non-transferable and must be used by the first-intended recipient.
Guests will use Volkswagen cars and SUVs (“Vehicle”) owned by SAVWIPL that have been provided to Organisers to showcase the same to guests through the VWe North East. SAVWIPL retains title to the Vehicle and the Guest may not do anything inconsistent with SAVWIPL right of ownership.
The Vehicle is not being used for hire/purchase or reward. No part of this document shall be construed to be a hire-purchase agreement, rental agreement, agreement for hire or reward and /or any other such arrangement which imputes any for profit financial benefit to SAVWIPL or GTO from the use of the Vehicles by the Guest.
Guests shall use the Vehicle, only in adherence to the itinerary and route instructions of the VWe North East coordinator.
Guests shall ensure that the Vehicle is driven only by individuals who are permitted by the Organiser and having a full and valid driving license and at least one year’s driving experience. Such driving license should be recognised in India and shall be carried in original during the VWe North East and be shown before the VWe North East begins. Failure to provide the driving license in original will disqualify the Guest from driving the vehicle, without any exception.
Guests shall ensure that the Vehicle is driven at all times in a safe and responsible manner in compliance with all applicable road traffic laws and regulations including Motor Vehicle Act 1988, Central Motor Vehicle Rules 1989 or any special regulations for the terrain driven on, including ensuring that no-one drives the Vehicle under the influence of alcohol or drugs or any other intoxication.
The Guest shall fasten her/his seat belt and cause her/his fellow passengers to fasten their seat belts at all times in a moving vehicle and keep all windows closed whilst driving the car.
The Guest shall not smoke nor allow her/his fellow passengers to smoke inside the Vehicle. The Guest shall ensure that no active safety features on the Vehicle are disengaged.
The Guest unconditionally agrees that when the Vehicle is equipped with a dashboard camera, the driving conditions of the Guest will be recorded, and that the Guest shall keep the dashboard camera switched on at all times. The information recorded with the dashboard camera may be disclosed to third parties when it is deemed necessary to resolve an accident or other issue involving the Vehicle. Information recorded with the dashboard camera shall be saved for a certain period of time and then deleted after the end of that period.
The Guest shall be responsible for the payment of any and all fines, charges or penalties arising from the its use of the Vehicle as a result of criminal offences / regulatory offences, or the like. Upon receipt of the relevant notification from the party or authority requesting payment, SAVWIPL and GTO may, by exception, in order to avoid escalation and penalties resulting from late payment, make payment. This payment is made by SAVWIPL and GTO without prejudice to the Guest's obligation to pay fines and penalties and the Guest remains fully responsible for promptly reimbursing SAVWIPL and GTO the full value of all amounts paid by SAVWIPL and GTO in respect of the fine or penalty.
The Guest shall be liable for loss or damage to the Vehicle caused by wilful misuse and any loss, damage or liability which is not covered or rejected by insurance such as tyre damage, insurance excess & other deductibles, if any.
The insurance cover may be invalidated if damage or loss to the Vehicle is caused intentionally, by misuse or neglect whilst in the Guest’s possession, care, custody or control or if the Guest is prosecuted for drink or drug related offences or failing to provide a specimen or if the Guest is prosecuted for dangerous driving or death by dangerous driving or if the driving license of the Guest is determined to be invalid. In any instances where the insurance cover is invalidated the Guest shall indemnify SAVWIPL and GTO upon demand for any costs, losses or expenses suffered.
Vehicle allocation will be managed by the Organiser and is not open to individual requests. While every effort will be made to allocate vehicles in the best possible condition, it may not always be possible to rectify minor damages to body or glass parts during the intervening period between scheduled events. Such vehicles will be allocated to Guests on a random basis without compromising on performance or safety and the Organisers will not be under any obligation to arrange for an alternate vehicle.
In the event of any breakdown of a Vehicle during the VWe North East that cannot be repaired, the Organisers will arrange for the transportation for the Guests to continue in the VWe North East but will not be under any obligation to arrange for an alternate vehicle and no request for refund of charges for the remaining VWe North East will be entertained.
The aforesaid conditions shall be applicable to every Guest who books the package for the VWe North East with the Organisers.
The VWe North East coordinators, particularly the driving instructors, shall be fully authorised to issue directives. All instructions shall be strictly followed, so that neither the Guest himself nor other persons are harmed, and no property is damaged, as a result of the Guest's conduct. Any actions of the Guest in deviation to the VWe North East coordinator's instructions may expose him/her and others to potential dangers and the disobedient Guest shall be held responsible for any loss, injury, damage caused to other Guests. Breaches may lead to expulsion from the VWe North East.
Guests shall follow a strict no alcohol consumption policy while driving on the VWe North East. The Guest shall be prohibited from driving a Vehicle whilst under the influence of alcohol (zero alcohol level), drugs or any other medicine or agents that impair her/his fitness to drive. In the event of any Guest being found violating this rule, the VWe North East coordinator will have the authority to take any necessary action which they deem fit, in the interest of safety of the group.
Guests shall follow all hygiene, sanitisation and social distancing protocols as per the applicable law and as specified by the central and relevant state governments while on the VWe North East. In the event of any Guest being found violating this rule, the coordinator will have the authority to take any necessary action which they deem fit, in the interest of safety of the group.
The Guests shall follow the package itinerary. There shall be no refund, if the Guest fails to join the group at the appointed time of commencement of the VWe North East or join the group later or leave the group before the culmination of the event. Please note that for all purposes, it shall be the responsibility of the Guest to reach the place of commencement of the event and register with the representative of the Organisers at the appointed place on the given date and time.
In case a Guest along with her/his family is compelled to discontinue the VWe North East due to any reason whatsoever including illness, death or loss of any travel documents, no claim shall be entertained for refund of unutilised services. Further, the Guest shall pay for any transportation costs involved in moving the Vehicle. Even if a Guest is unable to reach the place of commencement of the VWe North East due to any reason whatsoever including loss of baggage or loss of travel documents, his booking shall be treated as “no show” on the VWe North East and 100% cancellation charges will be levied.
The Organisers reserve the right to withdraw participation of any Guest whose behaviour is deemed likely to affect the smooth operation of the VWe North East or adversely affect the enjoyment or safety of other Guests and the Organisers shall be under no liability to any such expelled Guests.
The Guests shall be solely liable and responsible for their own valuables, belongings, items, luggage and any other possession carried during the VWe North East.
The event that you have booked is a driving event that can place considerable demands on man and material. Driving in difficult conditions may lead to extreme stress. Heat, dust, high humidity and unfavourable weather conditions etc may impact upon you and your personal equipment. Fundamentally, the VWe North East are suitable only for fully fit, healthy, resilient adults.
Each Guest should only do what he feels capable of doing. Many activities involve risks. Each Guest must decide himself what risk he wishes to take. If you are travelling as a legal guardian of a Guest who is a minor, you need to be aware that you will be specifically responsible for assessing the risk and for making decisions on behalf of such Guest.
It shall be the duty of the Guest to inform the Organisers in case the Guest has any medical conditions (especially diabetes, hypertension, heart disease, etc.), medical history (including of COVID-19) or prescribed restrictions/allergies that may affect his ability to enjoy and pursue fully the VWe North East and wherein the interest of the group or any member thereof is prejudicially affected.
In the event that a medical condition has been disclosed, the Organisers shall make an effort to provide basic medical help within their means and the medical supplies and equipment available with them, subject to the Guest continuing to remain at the venue. The Organisers may take a decision to transport the Guest to the nearest appropriate medical facility, using any terrestrial or aerial means. Decisions will be based only on the medical aspect, the medical condition of the Guest and the health regulations in force, either to hospitalise the Guest in a nearby medical facility, before envisaging transport to the nearest hospital/facility at the nearest town. It is, in this regard, expressly stated that the final decision concerning the medical interests of the Guest rest with the Organisers. In case the Guest refuses to follow the decision considered as the most appropriate by the Organisers, they discharge the Organisers of all responsibility, notably in cases where the Guest arranges for her/his return by their own means or where the Guest aggravates their own health. The Guest shall therefore not make any claim to be refunded any expenses incurred. If the health of the Guest causes, in the circumstances described above, the Organisers to decide to transfer them or transport them, the Organisers will assume the task of organising transportation. In such an event, the cost of the transportation will be borne by the Guest. This transport may be done by all appropriate means (local vehicle, officials’ vehicle, light medical vehicle, ambulance, scheduled flight, ambulance plane) if necessary, under medical surveillance. Only the medical interests of the Guest and the respect of current health regulations will be considered when choosing the means of transport used. All medical costs incurred (consultation, medication prescribed by a doctor or a surgeon, medical costs decided by the Organisers), except the medical assistance by any accompanying medical team on the VWe North East, are the responsibility of the Guest. Under no circumstances shall the Organisers be held liable for any injury, disability, death, sickness etc., that the Guest may suffer or be bound to provide any emergency assistance or refund the money.
Not withstanding the above, the Organisers may not be able to provide testing, quarantine, evacuation or treatment for COVID-19. Guest's will be required to cooperate with any local order or group decision for having to undergo a thermal scanning, test or quarantine as well as not withhold permission to share information about their symptoms with any relevant authority. The Organisers reserve the right to withdraw participation of any Guest who exhibits symptom of COVID-19 and is deemed likely to affect the health and safety of other Guests and the Organisers shall be under no liability to provide medical assistance or refunds to such Guest.
The VWe North East cost does not include costs towards any insurance premium. The Organisers will not obtain any insurance policy covering any risk. The Guests are advised to seek their own appropriate personal accident/travel/medical including COVID-19 insurance coverage as they deem appropriate and at their own cost. All baggage and personal property/s at all times will be at the Guest's risk and Guests agree that Organisers will not be in a position to guard or protect their belongings at any time.
Organisers will carry basic medical supplies and first kit during the VWe North East, however, Guests shall carry their own medical kits and supplies during the event.
The Organisers shall not be responsible and / or liable for any damages caused to the Guest due to circumstances beyond the control of the Organisers (Force Majeure / Vis Major / Acts of God).
The Organisers shall not be responsible for the temporary or permanent loss of or damage to baggage or personal effects howsoever caused including wilful negligence on the part of any Guest.
The Organisers shall not be responsible for any death, personal injury, sickness, accident, loss, delay, discomfort, increased expenses, any direct loss or damage including financial loss, or loss of contracts or goodwill or for any indirect, special or consequential loss and/or damage or any kind of theft howsoever caused and the Guest hereby forever discharges them of and from all actions, causes of action, suits, debts, obligations, claims and demands whatsoever which the Guest has or hereafter can, shall, or may have.
The Guest unconditionally and irrevocably agrees to hold the Organisers harmless and indemnified against any loss, damage, claim, suit, compensation, attorney expenses, criminal prosecution, order of court arising out of any injury, damage, loss to life and property of the Guest or any member of her/his team or any third party including but not limited to individuals, government bodies, corporate entities, etc., due to direct or indirect acts of negligence, default, omission and commission on the part of the Guest during the VWe North East. This indemnity shall be binding on the heirs, executors and legal representatives of the Guest.
The parent/guardian agrees to be responsible for his/her children and his/her actions and will ensure he/she complies with his/her obligations.
By registering for the VWe North East, the parent/guardian is agreeing to the application of these terms and conditions in respect of the child's participation in the event.
Children must not be left unattended at any time. Children are the responsibility of either parents or a guardian at all times.
The charges paid will be refunded in case the Guest's registration is rejected by the Organisers or in case the VWe North East is cancelled by the Organisers. The charges will NOT be refunded for ANY OTHER reason.
For any claims, suits, complaints or disputes relating to the VWe North East and service provided by the Organisers therein, the courts and tribunals of Pune, India alone shall have exclusive jurisdiction.
By participating in the VWe North East, the Guest hereby unconditionally and irrevocably agrees and consents that the Organisers and/or SAVWIPL may use her/his name and / or photograph and/or video and/or Audio for advertising or promotional related activities without demanding any compensation under any circumstances whatsoever from the Organisers.
THESE POLICIES ARE STRICTLY ENFORCED WITHOUT EXCEPTIONS!